Job Title
Office Manager

Department: Administration
Reports To: Executive Director
Pay Range: $22 – $26/Hour to start, based on experience
Location: Administrative offices – 4891 Pacific Hwy
Benefits: Yes
Status: This is a full-time, hourly position. Regular business hours are 9:00 AM – 5:00 PM, Monday through Friday. Occasional weekend, evening and holiday availability required.

General Description:
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision.

Primary Responsibilities:

• Maintains and refines internal administrative processes that support company operations.
• Compose correspondence, and summaries, set up/update spreadsheets, and prepare reports
• Support with meeting preparation, documentation, and follow-up activities, including agenda development, meeting minutes and action item management
• Manage office administrative duties such as organization calendar, office supply inventory, organizing, and ordering.
• Assist with preparing marketing, development and administrative expenses and invoices for tracking.
• Support Human Resources by managing job postings and new hire orientations along with other administrative support activities.
• Manage donor and staff birthday cards, holiday card mailing, and facilitates occasional gift and cards for anniversaries, sympathy and get-well occasions.
• Maintain marketing archives and filing and assisting with various Marketing projects as assigned.
• Under the direction of an event manager, assist with planning and executing special events for development and marketing departments. Responsibilities may include setting up, shopping for necessary items, coordinating with vendors, ordering and picking up food, beverage and/or specialty gift items and wrap up.
• Fulfilling daily internal assignments and duties as needed.

Qualifications and Skills:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Positive attitude and team player.

Education and Experience:

• Associates degree preferred.
• 1 – 3 years of experience in an administrative role.

Interested persons should email resume, letter of interest and salary requirements to: jobs@cygnettheatre.com

Cygnet Theatre is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws.